REMINDER ON CHECKS ACCEPTABLE FOR DEPOSIT/ CLEARING
1. Check Issue date – The date to be indicated on the Check must be purely numeric MM- DD-YYYY, with dash (“-“) as the only allowed partition symbol. The use of any other symbols to separate the month form the day and the day form the year will render the Check unacceptable for deposit/ clearing.
Acceptable :
Not Acceptable starting July 1, 2025:
Examples of wrong writing of date, or with unacceptable partition/format.
2. The Amount In Figures – the amount to be indicated inside the amount box should be a standard number where centavos are separated by a period (.), the hundreds from thousands by a comma (,), thousands from millions by a comma, so on and so forth. The numbers in the amount box should not include any symbols before and after to enable accurate character amount recognition:
Acceptable :
Not Acceptable Starting July 1, 2025:
3. Payee – except for payment intended for Government Agencies Like BIR/BOC where “Payee” name may include additional text like, ‘FAO Bureau of Internal Revenue..”, the payee line may indicate the name of a person, entity, or “Cash”. While adding symbols before and after the payee name, the combination of ‘Person Name and Cash’, ‘Person Name and/ or Cash’, 'Business Name or Cash’, and ‘Business Name and /or Cash’ is considered a Technical Defect and such, not acceptable for deposit/ clearing:
Acceptable :
Not Acceptable :
4. The Amount in Words – The amount in words is a must for a Check to be acceptable for deposit/ clearing. There are no restrictions regarding symbols traditionally placed before and after the Amount in words.
Whole amount (no centavos):
Without the word “Only” for whole amount does not render the Check unacceptable for clearing.
5. The Signature/s – the presence of drawer’s signature validates the Check issued as regular and negotiable. Two signatories may share one signature box and signatures that exceeds the box boundaries do not affect the Check’s acceptability for deposit / clearing.